Health & Safety policy

The managing director is responsible for health, safety and welfare within the 2bm Ltd company portfolio, including but not limited to:

1. Providing adequate resources to meet the requirements of this policy including support for persons carrying it out.
2. The effective development and implementation of the company’s health and safety policy.
3. Providing and maintaining a working environment for employees that is safe and without risks to health and adequate as regards facilities and arrangements for welfare at work.
4. Enforcing a disciplinary system where a breach of this policy or some serious negligent act places a person in danger or affects their health.
5. Amending this policy as required by amended regulations, any new equipment, new materials, equipment, and changes to the organisation.
6. Setting a personal example and fostering a positive culture within the company towards health and safety.
7. Ensuring that investigations into injuries, cases of work-related illness and near misses are undertaken and identification in each case why they happened and ensuring appropriate steps are taken to prevent a reoccurrence.

Directors are responsible to the Managing Director on all aspects of Health, Safety and Welfare, and to ensure that all activities carried out under their control are, so far as is reasonably practicable, without risk to health and safety of persons exposed to them.

In carrying out their responsibilities (especially for ‘day to day’ tasks), they may designate some activities to the Managers. Whilst Managers may be assigned tasks and undertake responsibilities, the responsibility to ensure they are being carried out remains with the Directors.

1. Promote an enthusiastic H&S culture that delivers positive commitment & engages all employees in continuous improvement in H&S performance.
2. Ensuring all managers, supervisors, employees and Contractors under their control are aware of their responsibilities and have the necessary means, including time to meet them.
3. Ensure that all business decisions take proper account of H&S Policy commitments.
4. Ensure Company Health and Safety standards, policies, and procedures are maintained and implemented, and that health and safety performance is reviewed at regular board / management meetings.
5. Be aware of current health and safety legislation and approved codes of practice relevant to the business.
6. Review H&S performance at management team meetings by receiving and considering H&S reports from within the business for which responsibility is held and take appropriate improvement action.
7. Monitor that members of the management team comply with their individual responsibilities in H&S matters.
8. Ensure adequate resources and facilities to meet both statutory and Company Policy requirements are made available.
9. Ensure that suitable arrangements are in place to ensure personnel are made aware of their own individual responsibilities under the H&S Policy and those of any personnel within their control. 10. Ensure that a clear disciplinary process is defined and, where appropriate is applied, to address breaches of the H&S Policy or H&S associated systems and procedures.
10. Ensure adequate resources are provided for appropriate training to all personnel as necessary to establish suitable levels of competency, records are maintained, and the training needs of individuals are regularly reviewed against job specifications.
11. Ensure adequate resources are available to allow for proper welfare facilities, safe working practices and equipment to avoid injury, damage, and wastage.
12. Keeping up to date with changes in legislation and safe working practices through external sources such as the HSE, manufacturers, trade associations and consultants.

The HSQE Manager is responsible to the Directors and is responsible for:

1. Setting a personal example and fostering a positive culture within 2bm Ltd towards health and safety.
2. Collating and reporting any accidents reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (R.I.D.D.O.R.) 2013
3. Assisting the company in keeping up to date with changes in legislation and safe working practices through external sources such as the HSE, manufacturers, trade associations and consultants.
4. Ensuring that all are given adequate instruction, information and training to carry out the health, safety and welfare requirements and responsibilities delegated to them and can effectively implement safe systems of work.
5. Communicating with the directors and managers to ensure that the safety organisation and policy is monitored, reviewed and updated as appropriate in order to modify the policy, as required by amended regulations, any new equipment, new materials, changes to the organisation etc.
6. Ensuring all understand the company procedures for the use and maintenance of all equipment, first aid and welfare facilities and are familiar with their use.
7. Ensuring regular inspections and monitoring of the premises, facilities, site operations and equipment are carried out to ensure safety standards are maintained in-accordance to legalisation.
8. Assisting the company in carrying out an identification of all hazardous activities carried out together with all hazardous substances used. Assisting the company in carrying out risk assessments of such activities and substances and introducing suitable & sufficient safe systems of work to eliminate or reduce the risk of injury to the worker or any other persons who could be affected by the work activity.
9. Arranging for appropriate review of the HSEQ Management system, procedures, and forms.
10. Ensuring methods of communication with staff are established as to the way they can be contacted.
11. Ensuring that training and refresher training are carried out in accordance with the Management of Health and Safety at Work Regulations 1999.
12.  Advising the directors, other managers, or the work force upon this policy.
13. Keeping up to date with changes in legislation and safe working practices through external sources such as the HSE, manufacturers, trade associations and consultants.

Managers are responsible for:

1. Setting a personal example and fostering a positive culture within 2bm Ltd towards health and safety.
2. Assisting the company in carrying out an identification of all hazardous activities carried out together with all hazardous substances used. Assisting the company in carrying out risk assessments of such activities and substances and producing safe systems of work to eliminate or reduce the risk of injury to the worker or any other persons who could be affected by the work activity.
3. Communicating with all those under their control, their manager, and the director to ensure the distribution of health and safety information and attending any meeting as required in respect of health and safety.
4. Ensuring that all under their control are given adequate instruction, information, and training to carry out the health, safety and welfare requirements and responsibilities delegated to them and can effectively implement safe systems of work.
5. Arranging for incidents, accidents, near misses and dangerous occurrences to be reported.
6. Ensuring that those under their control do not take unnecessary risks.
7. Inspecting machinery, equipment, and structures regularly and if there are faults, preventing access by any person to the defective apparatus until the faults have been rectified.
8. Ensuring that all those under their control understand and comply with the company’s safety policy provisions for the use and maintenance of all safety, personal protective equipment, first aid, fire, and welfare facilities.
9. Ensuring that employees are adequately instructed in the safe operation of equipment, machinery, or apparatus.

All employees are responsible to their line manager and are responsible for:

1. Setting a personal example and fostering a positive culture within 2bm Ltd towards health and safety.
2. Assisting the company in carrying out an identification of all hazardous activities carried out together with all hazardous substances used. Assisting the company in carrying out risk assessments of such activities and substances and producing safe systems of work to eliminate or reduce the risk of injury to the worker or any other persons who could be affected by the work activity.
3. Working safely in the interests of both themselves and other persons.
4. Adhering to safe systems of work procedures and practices and using appropriate safety devices, equipment and clothing provided.
5. Reporting to the appropriate person all unsafe conditions, accidents, damage, ‘near misses’ – whether or not there are any personal injuries in order that remedial action can be taken.
6. Familiarising themselves with and complying with all rules, regulations, practices, and procedures affecting health and safety.
7. Applying good housekeeping standards in the area in which they work.
8. Attending safety training in accordance with requirements.
9. Taking reasonable care for the health and safety of themselves and of others (including fellow employees, other persons working on or visiting the premises) that may be affected by their acts or omissions at work.
10. Co-operating with their employer in the steps taken to meet the legal obligations.
11. Refraining from intentionally or recklessly interfering with or misusing anything provided in the interests of health and safety.

All sub-contractors or self-employed persons working on behalf of 2bm Ltd will be required to conform to all health and safety and welfare legislation and company instructions applicable to the work being undertaken.

They will:

1. Ensure compliance with the relevant statutory requirements.
2. Ensure compliance with the relevant company and client policies and procedures.
3. Comply with instructions from the company’s staff regarding safe working practices.
4. Be required, if relevant, to comply with the Construction (Design and Management) Regulations 2015 (as amended).
5. Provide copies of their own health and safety policy, risk assessments, method statements, COSHH assessments applicable to the works being undertaken on behalf of 2bm together with a completed contractor’s questionnaire form and any other safety documentation that has been produced which is relevant to the work being undertaken.

Line managers will have clear accountability for health and safety as shown in the Company Health & Safety Organisation Chart within this document. Individual staff will be responsible for complying with the health and safety procedures and to report any breaches or potential breaches to their line managers.

Reviewed: 18/03/2025